Job Description

Job Description

Job Description

SUMMARY

The staff accountant and accounts payable specialist is responsible for the day to day accounts payable functions including processing and payment of invoices in a fast paced, high volume environment. Responsibilities also include, providing services in an effective and efficient manner in order to ensure that finances are accurate and up to date, representative offices expenses and that suppliers are paid with established time limits.

ESSENTIAL FUNCTIONS

Responsibilities include the following. Other duties may be assigned.

Core Duties

1. Responsible for processing all vendor transactions in the Bank’s systems.
2. Assists with monthly close processes for various accounts such as: prepaids, fixed assets, representative office expense reports.
3. Receives and verifies invoices and requisitions for goods and services. Handles all vendor correspondence via regular mail, email or in person.
4. Maintains vendor files per policy and liaises with Vendor Management.
5. Prepares ACH batches, Wire Transfers and checks of invoices for payment.
6. Processes all employee expense reports within policy.
7. Prepares 1099’s for vendors and shareholders and any end of year filings.
8. Maintains expense report for representative offices.
9. Support the CFO and the AVP - Accounting and Finance with the tasks and duties assigned to the department as applicable to the Strategic Plan
10. Assists with the implementation and development of FDICIA Controls and related assignments.
11. Assists with any special projects or tasks as needed.

Regulatory

1. Verifies that transactions comply with financial policies and procedures.
2. Prepares and submit financial regulatory reports.

EDUCATION & TRAINING

KNOWLEDGE & EXPERIENCE

COMPETENCIES

To perform the job successfully, an individual should demonstrate the following:

• Associate degree in Accounting, Business or related field preferred.

• Minimum of two years of banking experience, customer service and general banking experience.
• Must be bilingual in both English and Spanish. Ability to fluently speak, understand, read and write both languages.
• Basic Computer Skills.
• Advanced Skills with Microsoft Office.
• Mathematical Skills.

• Customer/Client Focus.
• Credibility.
• Problem Solving/Analysis.
• Teamwork Orientation.
• Initiative.
• Stress Management.
• Organizational Skills.
• Technical Capacity.
• Effective communicator.
• Adaptability.

SUPERVISOR RESPONSIBILITIES

This position has no supervisory responsibilities.

WORK ENVIRONMENT

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

PHYSICAL DEMANDS

The following physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to stand, walk, use hands to finger, handle, or feel, and reach with hands and arms. The employee is occasionally required to climb or balance, stoop, kneel and crouch. The employee must regularly lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, peripheral vision, and ability to adjust and focus.

TRAVEL

This position may require some local travel.

DISCLAIMER

Equal Opportunity Employer: Helm Bank USA supports a diverse workforce and is a Drug Testing and Equal Opportunity Employer. Helm Bank USA does not discriminate against individuals on the basis of race, creed, color, gender, religion, national origin.

While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned.

I understand and acknowledge, in addition to the duties outlined in this job description, I am also responsible for making sure my duties are performed in full compliance with all of the Bank’s rules, and with all of the state and federal regulations to which the Bank is subject. I understand knowledge of, and adherence to the Bank’s Bank Secrecy Act/Anti-Money-Laundering/OFAC Program is an important part of my job performance and will be considered a factor for job evaluations as well as promotions, and ongoing BSA/AML/OFAC training will be continuously required during my employment. I agree to address any and all questions I may have about the bank’s BSA/AML/OFAC Program to the Bank’s BSA Department.

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