Corporate Paralegal - Office Administrator Job at Prominent Management Company, Miami, FL

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  • Prominent Management Company
  • Miami, FL

Job Description

Job Description

Job Description

LEGAL AND ADMINISTRATIVE MANAGER

 

I. CORPORATE LEGAL PROFESSIONAL

o Form new corporations

o Prepare directors' and shareholders' meetings,

o Prepare Written consents,

o Prepare Powers of attorneys

o Maintain stock certificates and share registers

o Amend articles of association and articles of incorporation

o Corporate Dissolutions

o Provide “ Know You Client” documentation for all affiliated companies, to attorneys and banks, among others

o Maintain direct communication with attorneys locally as well as in Bermuda, British Virgin Islands, Colombia and Panama

o Maintain and update all annual reports, annual meetings, Legal Entity Identifiers (LEI)

o Drafting legal contracts, correspondence and other documents

o Translate legal contracts, correspondence and other documents

o Maintain Trademark registrations for two affiliated companies

o Assist Attorney (USA) in Filing Schedule 13-G (and Amendments) with the Security and Exchange Commission

o Act as Authorized Signatory on certain companies’ bank accounts

o Work closely with Chief Financial Officer and Accounting Manager relating to the companies’ relationships with financial institutions

 

II. OFFICE AND HUMAN RESOURCE ADMINISTRATOR

 

OFFICE ADMINISTRATOR

o Maintain office licenses and permits in accordance with county and state laws

o Assist in negotiation of building office lease

o Direct communication with building property manager

o Responsible for companies’ Workers Compensation Policy, Small Business Policies and SR Policy

o Approve certain office expenses

o Plan Annual Holidays and Office Closure Calendar

o Plan Annual Office Events

o Order office supplies

o Maintain company-wide office calendar

 

HUMAN RESOURCES

o Maintain all personnel files and all personnel related matters

o Personnel supervision and trouble-shooting

o Hiring and dismissal of office personnel

o Assist in annual reviews and increases

o Responsible for all employee benefits, including Maintain health, dental, disability, life and workers' compensation insurance policies.

o Approve vacation requests and maintain vacation files

 

 

 

Job Tags

Holiday work,

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